Assistance Agreement Payment Process

• Award signed by EPA award official
• Recipient signs acceptance of agreement
• Finance office notified that award is accepted
• Funds are made available to recipients

Payment Methods - EPA EFT via ACH

• Electronic Funds Transfer (EFT) via EPA's accounting system
  • Recipient provides banking information to receive funds electronically
  • Submits ACH payment request
  • Payments electronically deposited within 2-3 working days

Enrollment Form for Automated Clearing House Vendor/Miscellaneous Payments - SF 3881 (PDF)

EPA payment request Payment methods - ASAP

• Electronic system thru Federal Reserve Bank of Richmond
• Utilizes ACH and FEDWIRE
• Federal agencies establish accounts and spending authorizations
• Recipient initiates payments
• System approves or rejects payments
• Approved payments made same or next day
• Funds are credited to recipient account
• Enrollment Process
  • Recipient contacts EPA to request enrollment
  • Agency contacts Treasury and provides recipient enrollment data
  • Treasury provides recipient with software, instructions, user IDs, and training
  • EPA reconciles grant balances with recipient and establishes accounts in ASAP
• Benefits of ASAP
  • One time enrollment
  • No communication software costs
  • Minimal hardware costs
  • Fewer systems
  • Greater flexibility

Required Financial Reports

• SF-425 Federal Financial Report (FFR)
• As of October 1, 2009 this form replaces the SF-269 and SF-272
• Used to closeout a grant/cooperative agreement